Medical Kit Inventory & Expiry Log PDF
Who Specified It, What's in the Box & the Next Date

This is an inventory. It names no medicine, gives no dose, and tells you nothing about what to use or when.

That is not a limitation we apologise for — it is the design. Medical decisions at sea belong to a qualified practitioner who knows your crew and your voyage, and to the telemedical service you call from the boat. A printed instruction in a document like this one would be read at the worst possible moment, by somebody under pressure, and it would be wrong for most of the people reading it.

What a boat actually lacks is the boring half: a record of what is in the box, when each item expires, who decided the contents in the first place, and what was taken out. That is what these 24 pages are.

What you receive

A 24-page interactive medical kit inventory and expiry log

• A 20-line specification page — who specified this kit, their profession and registration, the date, the document reference, the voyage profile it was prepared for, and how you reach the medical service from where you sail
• 32 inventory lines grouped by container — main kit, cockpit pouch, grab bag — each with quantity, batch or lot number, expiry date and stowage
• A 16-line expiry calendar, sorted by date, plus the disposal route you use
• Crew sheets for six people, 12 lines each, completed and signed by each person in their own hand
• A 16-line use log recording what was removed, for whom, and who was consulted
• A 12-line training register with certificate numbers and expiry dates
• 6 calculation models, and two files — A4 and US Letter, both fillable, both print-ready

There is no suggested contents list either

The item columns in Part II are blank. The headings down the left are container names — where a thing is stowed, not what it is. The contents were never grouped by what they treat, because a therapeutic grouping would itself amount to a suggestion about composition.

Part I records who specified the kit. Model M2 measures the box against that specification and against nothing else. If Part I is blank, that blank is the most useful thing this register will ever tell you.

The page a doctor on the radio asks for first

Part IV is a sheet each crew member completes themselves: age, known allergies in their own words, treatments they already carry and where those are stowed, their own doctor's telephone number, and their repatriation policy number.

Having that written down turns a difficult radio call into a short one. It is, by a distance, the most valuable page in the document — and it is the one nobody fills in until the season they need it.

The column that matters in the use log

Every line records who was consulted, on what channel or number, and at what time. Never what the item was taken for. That record matters afterwards — to a doctor ashore, to an insurer, and to the person it happened to.

Six models, all of them arithmetic

Days to the next expiry. Coverage against the specification you were given. What expires inside a window you choose — set it to the length of the voyage and you have the list of items that will pass their date while you are away from a pharmacy. The annualised cost of keeping the kit current. Months since each person last trained. And the restock lead time, which has two terms: how long delivery takes, and how long it takes to obtain the authorisation your jurisdiction requires. The second term is the one owners forget.

Who it is for

• Skippers sailing beyond an hour from professional help
• Owners whose kit was assembled years ago by somebody who is no longer aboard
• Charter and delivery skippers who must hand over a documented kit
• Anyone who has opened the box on passage and found the date had passed

Technical specification

What it is not

This document is not medical advice and contains none. It names no medicine and contains no dose, strength, frequency, route, indication or symptom. It recommends no contents and provides no first-aid instruction, protocol or decision aid of any kind, and none may be inferred from it.

It is not a substitute for training, for a qualified practitioner, or for the telemedical service available to you at sea. What a vessel should carry, and what should be done in any situation, is a matter for a practitioner who knows your crew and your voyage.

Part IV holds personal health information disclosed voluntarily by the people named in it. You are responsible for keeping it securely and lawfully.

Instant download. Your links appear on screen the moment payment clears, and arrive by email within a minute. They do not expire.

2026 Edition · Revision 1.0 · AML-SAFE-2026-03. Apex Marine Labs designs the organisational process behind good seamanship. Our documents record and organise; they do not replace medical training, a qualified practitioner, or radio-medical advice.