3 documentsOwnership & Admin
Boat Ownership, Admin & Cost Tracking
Running cost models, documentation registers and handover logs. The paperwork side of ownership, which is where the money quietly goes and where almost nobody keeps a record.
- pages in all
- 107
- live fields
- 1,994
- models
- 18
- each
- $97
Most owners can tell you what their boat cost to buy. Very few can tell you what it costs to keep, because berthing, insurance, haul-out, servicing and depreciation arrive at different times of year and never meet on the same page. These trackers put them there.
Also covers the documents you need on demand: registration, insurance, lien status, and a condition record for charter or shared ownership handovers.
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Annual Running Cost Model PDF: Your Invoices, the Cost per Hour & the Cost per Mile -
Haul-Out & Winterization Record PDF: A Boat Winterization Checklist in Two Halves, What the Slings Show and What Spring Must Undo -
Title, Registration, Insurance & Handover Register PDF: Which Document, Which Reference, Which Date
Ownership and admin
What she costs, what happens to her over winter, and where the paperwork actually is. The three least glamorous questions in boat ownership, and the three that decide whether the next twelve months are a pleasure or an argument.
Most owners know the berth fee. Almost none know what an hour costs.
Not because the sum is hard, but because the invoices arrive in different months, from different trades, into different folders, and nobody ever adds them up against the hours actually run. Published averages do not help: they describe a fleet, and you own one boat.
Your own invoices, entered as they arrive and divided by your own hours and miles, produce two figures nobody can give you. What an hour underway costs, and what a mile costs. Those are the numbers that make a refit decision, or a sale, rational rather than emotional.
The annual running cost modelThirty seconds of hose, and the best inspection of the year is gone
The moment the boat leaves the water is the only time all year you can see fouling pattern, anode wastage, cutless bearing play, propeller condition and the state of every through-hull, and it lasts until the yard washes the hull. Most owners spend it fetching the ladder.
Recorded properly, that half hour sets up the whole of the next season, including the list of everything winter did that spring has to undo. Nobody remembers that list in April.
The haul-out and winterisation recordOwnership paper is not difficult. It is scattered.
The bill of sale is in a drawer at home. The registration certificate is aboard. The insurance schedule is in an email. The VAT or duty evidence is with whoever handled the import. None of it is lost, and none of it is together, which is the same thing the day a surveyor, an insurer or a buyer asks.
One register recording which document exists, which reference it carries, where it physically lives and when it next needs attention turns a scatter into a file. It is an hour's work once, and it is the difference between a smooth sale and a delayed one.
The title, registration and handover registerWhere to start, by your situation
A boat you are wondering whether to keep. The Annual Running Cost Model. Decide on your figures, not on a forum's.
A liveaboard watching every line of the budget. The same model, split by regime, so alongside costs and cruising costs stop being one blurred number.
A haul-out booked. The Haul-Out and Winterisation Record, in your hand before the slings lift.
A boat just bought, or one you may sell. The Title, Registration and Handover Register.
What you will not find in any of them
No percentage-of-value maintenance rule. No antifouling interval. No depreciation curve. No statement of what any registry, insurer or tax authority requires.
Not one published threshold, tolerance, rate or service life, here or anywhere else in this catalogue. Those figures exist, and they belong to your manufacturer's documentation in the revision matching your serial number, to the professional who worked on your boat, and to your own installation. A document that prints them has copied somebody else's equipment and handed you the risk.
Every register here opens the same way. A reference page where you transcribe your own figures, with the source document and its revision beside each line. A commissioning baseline. Then a deviation log measured against both. The models do the arithmetic from there.
That is not a limitation we apologise for. It is the product.